Judges will conduct a thorough evaluation of each proposal submitted, according to the specific criteria outlined below. Each item in Section 0 will be assigned a maximum value of 2 points per judge and each item in Sections 1 to 5 will be assigned a maximum value of 10 points per judge. The a maximum score of the proposal is 100 points per proposal. To determine the final ranking, the scores of each judge will be tabulated, for a total possible score of 500 points.


0. Letter of Inquiry (Intent)

a. Organization Mission Statement

  • Is there brevity?
  • Is there clarity?
  • Does it describe the impact?
b. Statement of Need
  • Is there compelling data describing trends and consequences?
  • Is there a defined scope (local, regional, etc.) and scale (number of people affected)?
  • Does it convey urgency?
  • Does it evoke empathy?
c. Program Description
  • Does it follow the Mission Statement?
  • Does it address need as defined?
  • Is there brevity and clarity?
  • Are the goals defined?
  • Are the outcomes measurable?
  • Is there an appropriate ask amount?
d. Program Benefits
  • Does it effectively address need?
  • Does it describe how people benefit (primary impact)?
  • Does it describe other benefits (secondary impact)?
e. Competitive Advantage
  • Is there a unique and innovative approach?
  • Is the model sustainable with multiple sources of funding?

1. Executive Summary

a. A synopsis of the proposal, preferably on one page and including:

  • Organizational overview (including: history, location, mission)
  • Program/project overview and objectives (including: implementation schedule)
  • Need for the project in the target community
  • Anticipated impact and outcomes
  • Funding requirements (including: initial breakdown program/project costs and timeline for funding)
  • Donation dollar request
  • Recognition opportunities available

2. Project Value

a. Clearly defined needs

  • Is there a clearly defined need?
  • How useful will this project be?
  • Has any market research been conducted?
  • Do they know if their efforts are being duplicated?
b. Well defined project
  • Is the project well defined?
  • Are the objectives and goals clearly laid out?
  • Is the methodology in place?
  • How will they put their project into practice?

3. Project Impact

a. Clear Goals

  • Does the proposal define clear goals?
  • Is there a definable impact of the project on the community?
  • What would be the impact on the community if the project were not funded?
b. Quantifiable results
  • Have they considered and documented criteria to assess success?
  • What reporting plan do they have?

4. Project Organization

a. Budget

  • Is there a budget?
  • Is there a realistic estimation of costs?
  • How much has been pledged so far?
  • Is there a clear itemization of costs?
  • What is the contribution of the society? (staff time, office equipment etc)
b. Organizational Plan
  • Is there an organizational plan?
  • Are there logical steps leading to the completion of the project?
  • Are they laid out clearly?
  • Is there a timeline in place?
  • Does the layout of the proposal make the information easy to understand?
c. Identifiable Resources
  • Are there defined and identifiable resources?
  • Are the human resource requirements (staff, volunteers, board members) laid out?
  • Have they taken into consideration other resources such as community partners, organizational skills, track record, equipment, materials, and gifts in kind?

5. Other

a. Overall presentation

  • How easy to read is the overall presentation?
  • Is the information clear and concise?
  • Does it contain grammatical or spelling errors?
  • Is the overall presentation attractive?